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Digitalising rail staff management to ensure full compliance 

How centralized, up-to-date digital management tools can help railway companies meet the standards set by national and European rail safety authorities.
Woman perfoming a train control, holding a checklist next to the train's platform.

Staff qualification compliance:
why is it important?

In a sector as tightly regulated as rail and transport, rigorous management of personnel clearances, training, and certifications is not just best practice: it’s a regulatory requirement. National Safety Authorities (NSAs) such as ANSFISA in Italy or EPSF in France expect railway operators to demonstrate full control over safety-critical competencies, training histories, and the validity of staff qualidfications.

Yet many companies still rely on paper documents or Excel spreadsheets to manage this time-sensitive information, an outdated approach that exposes them to compliance risks. 

In this article, we look at how centralized, up-to-date digital management tools can help railway companies meet the standards set by national and European rail safety authorities.

A comprehensive tool that's always up to date: SkillPlan app

Training activities, medical visits, audits: all these elements are interconnected. That’s why we’ve created a tool to manage them all simply and intuitively.

The full version of our SkillPlan app enables you to:

  • Record personnel training and qualifications in real time
  • Automatically generate accurate expirations dates and alerts
  • View all compliance statuses at a glance.
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Concrete benefits
for transport companies

Reduced human error and oversights

Planning, control and management of all training, refresher courses and employee audits.

Overview of all training courses

View of all registered training, qualifications and audits.

Anticipate renewals

Thanks to intelligent alerts in the SkillPlan application.

Better visibility and supervision

Individual and team consultation.

Audit-readiness

The SkillPlan application is developed in alignment with European railway safety standards, such as those under the EU’s Fourth Railway Package. It is regularly updated to reflect: 

  • Changes in national and European regulations 
  • Specific requirements from customers and authorities 
  • Audit-readiness in line with NSA expectations 

 

By digitalising your rail staff management processes, you’re not just improving internal efficiency: you’re building a robust, auditable system that supports continuous compliance with the evolving demands of authorities like ANSFISA, EPSF, and others across Europe. 

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